bolm road warehouse view

Freight Transportation Services Contracts

INSTRUCTIONS & FORMSVendors who are interested in qualifying to provide freight transportation services for the State and Federal Surplus Property Program should first carefully review the Sample Freight Transportation Service Provider Contract, the background information in Step 1, and the instructions in Step 2 to determine what documents are required for submission.

Sample Freight Transportation Service Provider Contract 

Expression of Interest Form 

Exhibit A – TSP’s Response to RFQ 

Exhibit D – Workers’ Compensation Waiver

Exhibit E – Brokers’ Affidavit Regarding Underlying Carriers

 

STEP 1 - Read this section for background and general contract information

In accordance with provision of Texas Government Code, Chapter 2175, Surplus and Salvage Property, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking vendors for freight transportation services for pickup and delivery of federal and state surplus property in the continental United States.

Contract Term: It is the intention of TFC to award to multiple contracts to qualified vendors of freight transportation services through August 31, 2018. The contract may be renewed for one (1) additional two (2) year period.

Statement of Work: Provide freight transportation services as outlined in the Sample Freight Transportation Service Provider Contract.  It is not the intention to award to a specific number of vendors; additional vendors may be approved throughout the initial contract term.  Vendors must have the ability and possess proper authority to provide freight services.  TFC routinely transports property from Federal agencies to three locations in Texas:

  • Austin Surplus Property Warehouse, 6506 Bolm Rd, Austin, TX 78721
  • San Antonio Surplus Property Warehouse, 2103 Ackerman Rd, San Antonio, TX 78219
  • Fort Worth Surplus Property Warehouse, 2826 N. Beach St., Fort Worth, TX 76111

FAQs / Contract History – Click here for a list of common questions & answers submitted by interested vendors, and here for a list of truckloads awarded for Fiscal Year 2016.

Review by TFC: Upon review and acceptance of the requested documentation, the Texas Facilities Commission will review performance history, authority, and safety prior to executing the contract. These reviews shall include, but not be limited to: Texas Vendor Performance Tracking System, System of Award Management, Safety and Fitness Electronic Records (SAFER) System, Federal Motor Carrier Safety Administration, and Texas Comptroller of Public Accounts.

Notification of Approval: If approved, a contract will be sent to you for review and signature.  Upon receipt of the signed contract, TFC will sign and return a fully executed contract to you and you will be added to the list to begin receiving Freight Quote Request documents as specified in the Freight Transportation Service Provider Contract.

 

STEP 2 – Determine what documentation needs to be submitted for your business type

ALL Transportation Service Providers shall complete and submit the following:

  1. Expression of Interest Form 
  2. Exhibit A – TSP’s Response to RFQ 
  3. Certificate(s) of Insurance demonstrating coverage as required in Section IX. Insurance of the Sample Freight Transportation Service Provider Contract 
    • NOTE:  Sole Proprietorships may also include Exhibit D – Workers’ Compensation Waiver
    • NOTE:  Brokers who do not carry all types or levels of insurance required by TFC are welcome to submit Certificate(s) of Insurance with the type(s) of coverage you do carry, along with Exhibit E (see below), for TFC’s consideration.

Additionally,

 

STEP 3 – Submit all required documentation to TFC

Documentation shall be submitted by email to surplusfreight@tfc.state.tx.us or by fax to 512-263-6173.

IMPORTANT!  Please be sure to include all required documents listed above in Step 2.  Incomplete submissions will not be considered.  TFC will notify your company by email if your qualifications are rejected due to insufficient or incomplete documentation.

 

QUESTIONS?  Please contact Abianna Smith at 512-463-2688 or surplusfreight@tfc.state.tx.us.