bolm road warehouse view

Freight Transportation Services Contracts

INSTRUCTIONS & FORMSVendors who are interested in qualifying to provide freight transportation services for the State and Federal Surplus Property Program should first carefully review the background information in Step 1, and then follow the instructions in Step 2 to submit a response.

Forms to download:
Attachment A - Freight Transportation Service Provider Agreement
Attachment B - TFC Standard Terms and Conditions
Answers to Common Questions & Loads Awarded in FY18

 

STEP 1 - Read this section for background and general information

In accordance with provision of Texas Government Code, Chapter 2175, Surplus and Salvage Property, and Rules and Procedures adopted by the Texas Facilities Commission (TFC), TFC is seeking vendors for freight transportation services for pickup and delivery of federal and state surplus property in the continental United States.

Contract Term: It is the intention of TFC to award to multiple contracts to qualified vendors of freight transportation services through August 31, 2020. The contract may be renewed for one (1) additional two (2) year period.

Statement of Work: Awarded TSPs will provide freight transportation services as stated in the Attachment A – Freight Transportation Services Provider Agreement and in conformance of Attachment B – TFC Standard Terms and Conditions.  It is not the intention to award to a specific number of vendors; additional vendors may be approved throughout the term.  Vendors must have the ability and possess proper authority to provide freight services. TFC routinely transports property from Federal agencies in the Continental U.S. to three locations in Texas:

  • Austin Surplus Property Warehouse, 6506 Bolm Rd, Austin, TX 78721
  • San Antonio Surplus Property Warehouse, 2103 Ackerman Rd, San Antonio, TX 78219
  • Fort Worth Surplus Property Warehouse, 2826 N. Beach St., Fort Worth, TX 76111

FAQs / Contract History – Visit our website for a list of common questions & answers submitted by interested vendors, and for a list of truckloads awarded in Fiscal Year 2018.

Review by TFC: Interested TSPs shall submit the completed, signed, and notarized Attachment A – Freight Transportation Service Provider Agreement and, if a motor carrier, a Certificate of Insurance (COI) that meets the requirements of the Attachment A – Freight Transportation Service Provider Agreement for review.  Upon review and acceptance of the requested documentation, TFC will review performance history, authority, and safety prior to accepting the agreement.  These reviews shall include, but not be limited to: Texas Vendor Performance Tracking System, System of Award Management, Safety and Fitness Electronic Records (SAFER) System, Federal Motor Carrier Safety Administration, and Texas Comptroller of Public Accounts.

Notification of Approval: If submitted documentation is approved, TFC will notify TSP and send out a purchase order for the awarded term and TSP will be added to the list to begin receiving Freight Quote Request documents as specified in the Attachment A – Freight Transportation Service Provider Agreement.

Incomplete Submissions: TSPs shall include required documents listed above.  Incomplete submissions will not be considered.  TFC will notify your company by email if your qualifications are rejected due to insufficient or incomplete documentation.

 

STEP 2 – Submit required documentation to TFC
Documentation shall be submitted by email to surplusfreight@tfc.state.tx.us or by fax to 512-263-6173.

 

QUESTIONS?  Please contact Abianna Daugherty at 512-463-2688 or surplusfreight@tfc.state.tx.us.